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Human Resources Specialist: Research & Administration

Location:	Toronto, Ontario, Canada
Job Type:	Permanent
Posted:	14th Aug 2009
Closing Date:	31st Aug 2009
Posted By:	NWHPC
Details:
Human Resources Specialist: Research & Administration This position is a combination of human resources research and administration and office management. The right candidate will have at least 10 years experience in administration, with at least 8 of those years in a HR capacity. The right candidate will have excellent knowledge and valid experience in: Payroll & benefits Employee direct supervision HR researching HR reporting HR administration Employment Standards Act Accounting administration I.T Negotiations Yardi (property accounting software) Security systems Health & safety Office management Liaising with and reporting to senior management An outline of the duties follows: Human Resources Responsibilities Payroll & benefits guidance and administration Plan, develop, implement and evaluate personnel policies, programs and procedures to address the organisation's human resource requirements; Advise managers and employees on the interpretation of personnel policies, compensation and benefit programs; Plan and administer staffing, recruiting, training and career development; Manage programs and maintain human resources information; Arrange and attend all employee disciplinary meetings Co-ordinate employee performance and appraisal programs; Health & safety compliance for all regions Source and interpret HR information and employment laws Assist the Vice President & Controller with the development and implementation of HR Policies & Procedures Responsible for the administration of all HR files for 100+ NorthWest employees, including tracking and monitoring of vacation and sick time Implement a HR information system Source and interpret HR laws and information General Management Responsibilities Support Vice President & Controller in all facets of executive role. Interact with senior management and external partners/consultants on strategic operational issues as required. Office Manager Responsibilities Responsible for all office related activities, including: Refinement of the existing systems for the company and training of existing and to be hired administrative personnel Training & management of Receptionist Health & Safety for head office Building maintenance Security and telephone systems Liaison for all building contracts including equipment/ machinery, janitorial, recycling/waste removal, postage meter etc Management of paper and electronic files Control the office budget for and coordinate the ordering of supplies, furniture and systems Ensure resources are in place for all new hires including Orientation – policies & procedures Desk set up / telephone / business cards Furniture Computer Conference call management Manage corporate database including suppliers, security codes etc. Financial Reporting Responsibilities Coordinate the preparation of monthly corporate reports and monthly property management reports, ensuring that all groups submit their part of the report in time to meet the final reporting deadline to President. Accounting & Administrative Responsibilities Responsible for all documents, information systems and security thereof used by the Vice President & Controller Assist with Accounts Payable where necessary Assist with credit applications Responsible for the checking & coding of all employee expense reports.

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